Purchasing Controlling & Reporting
with the focus on decentralized purchasing organizations

“You can’t improve without measuring!”
This is a fundamental rule for every improvement program in every company.

In many companies, there’s still not enough transparency in processes and figures in the various purchasing departments.
Especially in decentralized international purchasing organizations, the management will receive very often reports about purchasing volumes and purchasing savings not as required, with lack of sufficient details. However, without transparency of the figures, efficient and effective improvement actions are not possible. This subject is significant for the operational purchasing processes, but also for strategic adjustments.

Furthermore, a network that is well informed is fundamental for the collaboration of the purchasing teams.

KUZIO-CONSULTING is providing its professional experience of planning, implementation and practices in all aspects of “Purchasing Controlling & Reporting”.
We will pass to you, the knowledge on how to get the necessary transparency. You will then be in the position to be able to answer properly; the following key questions on a daily basis, with great benefits (the following questions are related to the level of each commodity / material group):

• What types of commodities were bought?
• How much were the market prices for these commodities?
• How much was the actual purchase order volume of these commodities?
• What were the purchasing budgets and how much cost savings were achieved?
• Who are the suppliers of these commodities?
• What projects were the commodities related to?
• Who was the buyer? Identify the buyers in your organization (e.g. person, department, country, business unit)

Proper answers to these questions are needed in order to measure the performance of the various purchasing departments based on purchase orders already placed.

When it comes to a forecast view, including analysis of bundling possibilities, the following questions must be answered in a proper way:

• What types of commodities need to be purchased?
• What are the purchasing budgets?
• How much will the purchase order volume of these commodities be?
• Who are the possible suppliers?
• What projects will the commodities be related to?
• Who will be the buyer? Identify the buyers in your organization (e.g. person, department, country, business unit)

With the support of KUZIO-CONSULTING, you will get the transparency of the complete purchasing portfolio from the past (performance measurements) but also for the future (purchasing planning and forecast).
You will have the ability to achieve the following goals:

• Harmonization of controlling & reporting based on defined metrics. Therefore, the possibility to compare the performance and workload of all purchasing departments
• Unified controlling & reporting in the entire company.
• All reporting charts available online with current information, on a daily basis
• Development of the purchasing network in the entire company
• Huge cost savings through bundling and increasing the inquiry and purchase order volumes by considering the transparency of the purchase order forecasts. These cost savings will be immediately effective
• Minimizing of project risks by monitoring the purchasing figures and milestones